References

Johnson & Johnson

Scanning and invoice processing

scanservice, as a Business Process Outsourcing (BPO) partner for scanning transactional documents, data extraction and their transfer to the SAP system, was selected in a 2006 tender for the International Global Financial Services Center in Prague – Johnson & Johnson Global Business Services Ltd. (JNJ GBS). Transactional documents included invoices and related documents (payment reminder, delivery note, account statement etc) The JNJ GBS Financial Center with more than 300 staff members processes documents for EMEA and North America. The Center provides services in 33 languages.

scanservice, even during the demanding tender demonstrated it was a reliable business partner, capable of meeting the high demands for quality, flexibility and security. The digitization centre staff (JNJ Bureau) are knowledgeable about transactional documentation and accounting and are multilingual. More than 1 million documents per year, in more than 20 languages, are currently being processed. scanservice undergoes statutory audits as required by JNJ GBS.

Scanning is done using Kodak scanners. Indexing and data extraction is provided by the eFlow software from Israel-based TIS for automatic character recognition while validation utilizes purpose built software developed by scanservice. All software is regularly updated and upgraded to meet JNJ Bureau processing requirements. The standard processing time for documents and output data transfer into the JNJ GBS SAP system is 24 hours. Urgent documents can be processed in 1 hour.

scanservice also provides archiving services and services related to searching already archived and digitized documents and their dispatch to the appropriate JNJ GBS branch as required by the customer.

To monitor the status of paper and electronic documents during the digitization process, scanservice developed purpose built software application ScanLog. This application keeps track of all document operations from receiving through scanning, data recognition, export, archiving and possible shredding. At the same time it can search for information about the performed operations, about persons who processed the document or about the duration of individual operations. JNJ GBS users access the application using a Web interface.

Since the project began in 2006, there has been a gradual and significant project expansion:

  • 2008 – processing documents from the U.S. and the ScanLog monitoring application installation
  • 2010 – processing the Vision Care project
  • 2011 – processing JNJ Russia and JNJ Greece projects (documents in Russian and Greek)
  • 2012 – processing JNJ Turkey project
  • 2014 – processing JNJ South Africa project

 

Ústecký Kraj

The technological centre of the Ústí nad Labem Region

In 2014, the Ústí nad Labem Region implemented the “Development of e-Government services in the Ústí Region I, II, III, IV and VI” project, Reg. No. CZ.1.06/2 Jan.00/08.07230, funded under the Integrated Operational Programme (IOP).

The main objectives of the project were to create a Technology Centre, to strengthen the infrastructure of the Ústí nad Labem Region for secure processing, storage and transmission of data, to streamline and optimize internal and external processes as well as the transparency and modernization of public administration. The project consisted of two major parts, the Public Administration Digital Map (DMVS) and the Technological Centre of the Ústí nad Labem Region (TCÚK).

scanservice a.s. was the main supplier of the TCÚK solution, along with its subcontractors CDL System a.s. and ICZ a.s.

The solution for TCÚK included hardware and system software for building the main and the backup data centers, including Identity Management.  A hosted e-filling service e-Spis LITE was implemented in the data centre to link the 138 organizations established by the Ústí nad Labem Region.

scanservice also supplied book, 3D and large format scanners for the Regional Digitization Unit, along with corresponding hardware and software.

The next step involved the integration of individual software components (Identity Management, payroll system FLUX, EZOP filing service, hosted e-filling service e-Spis LITE, MS Navision, DESA editions DER and DES, and others).  

Implementation of the project has met the expectations of the Ústí nad Labem Region in that it has significantly strengthened the infrastructure and accelerated internal and external processes.

Moravian-Silesian Region

Library collection digitization for memory institutions of the Moravian-Silesian Region

In 2012, the Moravian-Silesian Region tendered a public contract to digitize library collections for memory institutions of the region. This was done with the financial support of the European Union and the European Regional Development Fund through the Integrated Operational programme in the “e-Government of the Moravian-Silesian Region” project, Reg. No. CZ.1.06/2.1.00/08.07383. The aim of the project was digitization of the historical library collections related to the Moravian-Silesian Region.

Following a public tender, the Regional Office of the Moravian-Silesian Region, in cooperation with Moravian-Silesian scientific library selected Konica Minolta Business Solutions Czech and its subcontractor scanservice as the service providers.

A total of 306,000 pages of the library collections were digitized.

Digitization of the library collections occurred during October 2012 to September 2013 using book scanners from the Swiss manufacturer 4DigitalBooks (robotic DL–mini-i and semi-automatic Scan2Page). Metadata and bibliographic data were processed in accordance with the standards of the National Library using the Scan4Book software application. The software was developed by scanservice in cooperation with AiP Safe.

Digitized library collections will be made available to visitors of the Moravian-Silesian science library in Ostrava via the Kramerius system.

The National Property Fund of the Slovak Republic

Digitization of privatization projects for

The principal function of The National Property Fund of the Slovak Republic is the transfer of state assets designated for privatization to non-governmental organizations. More than 2000 privatization projects are stored in their archives.

In the fall of 2013, scanservice secured the tender for digitization of stored privatization projects. Between 11/2013 and 10/2014, in cooperation with its subcontractors, scanservice not only implemented the contract but also built a data centre.

Scanning was done on Kodak scanners i1405 and i2600 with A4 and A3 flat bed accessories. Kodak Capture Pro served as the scanning application and the ScanLog application, developed by scanservice, was used to monitor the digitization processes. The scanned projects were stored in the Alfresco open source DMS system.

More than 2.5 million pages were processed. The individual projects included bound documents of various formats. In some cases up to 1500 pages were bound. All projects had to be preserved in their original state and could not be unbound.

The project received the best possible evaluation from the senior management of the National Property Fund of the Slovak Republic, both for mutual cooperation in managing the project and for complete implementation.

Central Bohemian Region

Library collections and document digitization for the Central Bohemian Region

The Central Bohemian Region listed a public procurement “Digitization and storage” to digitize library collections and the documentation of regional institutions with financial support of the European Union and the European regional development fund through the integrated operational programme under the “Development of e-Government in the Central Bohemian Region” project, Reg. No. CZ.1.06/2.1.00/08.07144. 

Following a public tender, the Central Bohemian Regional Authority, in cooperation with the Central Bohemian Scientific Library in Kladno selected Konica Minolta Business Solutions Czech and its subcontractor scanservice as the service providers.

In total, 1,081,168 pages have been digitized throughout the project. The library collection digitization, totaling 422,847 pages, included monographs and periodicals, chronicles, marriage and death registers, museum record books, exhibition catalogs, including various types of attachments in different formats.

The document digitization included archival material from various departments of Kladno City Hall and other municipalities in the form of contracts, minutes from city council meetings, building plans, historical maps and registration logs and totaled 658,321 pages. 

Digitization of the library collections took place from October 2013 to April 2014 using book scanners from the Swiss manufacturer 4DigitalBooks (robotic DL-mini-i and semi-automatic Scan2Page) as well as the Smart LF scanner from ColorTrac. Metadata and bibliographic data were processed in accordance with the standards of the National Library using the Scan4Book software application. The software has been developed by scanservice in cooperation with AiP Safe. Kodak document scanners were used for documents.

Digitized library collections will be made available to the visitors of Central Bohemian Scientific Library in Kladno via the Kramerius system.

Bauer Media

Magazine archive digitization

scanservice was selected by BAUER MEDIA, v.o.s., for the project “Magazine archive digitization” – the predecessor of the current Týdeník Televize (TV Guide), to convert the archives of paper photographs, magazine covers, slides and photo negatives into a digital format. BAUER MEDIA, v.o.s., publishes 30 magazines and specials and it is currently the largest magazine publisher in the Czech Republic. 

The digitization process was carried out at our offices from October 13 to December 2014.  We processed nearly 340,000 different types of image originals (photos, slides, negatives) and paper documents (programs, invitations, postcards, envelopes, magazines and movie set photos).

For this project, we selected Kodak document scanners and Epson graphic art scanners with accessories for originals of varying sizes and formats.  One of the conditions was to deliver the scanned images in output resolution of 300dpi regardless of the original physical size of the digitized master.

The customer had one special request and that was to unify the output size of the individual formats while maintaining resolution to allow immediate use in the graphic layout for printing. The result of our collaboration was not only a new digital archive, but also a clearly labeled and categorized archive of original materials.

Public Information Library Services (VISK)

Digitization of book collections

In 2013 and 2014, scanservice participated in the digitization of book collections (journals and monographs, including large-scale military drawing inserts and various types of image attachments) under the Ministry of Culture’s national programme Library Public Information Services (VISK), particularly in the sub-programme No. 7 (VISK) 7 – National Programme for the protection and digitization of documents threatened with degradation of acidic paper – Kramerius.

The basic objective of the VISK 7 – Kramerius programme, is in keeping with the concept of development of libraries in the Czech Republic, to preserve and grant access to Bohemical documents from book collections printed on acidic paper and whose existence is threatened by the decay (embrittlement) of the paper carrier. Poor physical condition of older newspapers and magazines severely limits the use of this part of the national cultural wealth and impairs the possibility to preserve such damaged documents for the future.

scanservice processed a total of 285,000 pages, in different formats, from book collections in its book digitization centre for these state-registered libraries:

  • SVKUL (North Bohemian Research Library in Ústí nad Labem) – 2% of the total volume of processed pages
  • KVK LIBEREC (Regional Research Library in Liberec) – 5% of the total volume of processed pages
  • VUGTK (Research Institute of Geodesy, Topography and Cartography) – 21% of the total volume of processed pages
  • VHU (Military History Institute) – 51% of the total volume of processed pages
  • FSV UK (Faculty of Social Sciences, Charles University) – 14% of the total volume of processed pages
  • NLK (National Medical Library) – 7% of the total volume of processed pages

Karlovy Vary

The Building Authority archive digitization for the Municipality of Karlovy Vary

The Municipality of Karlovy Vary implemented the “Procurement of the transmission of data and information within the territory of the statutory city of Karlovy Vary” project, Reg. No. CZ.1.06/2.1.00/09.07390, financed under the Integrated Operational Programme, from August 2012 to September 2013.

The project’s main objective was not only to make the archive electronically accessible to the general public and to facilitate acquisition of building permit materials, but also to deliver documents for registration of the historical part of the city of Karlovy Vary into the UNESCO list of World Heritage sites.

scanservice has won the public tender to supply the digitization solution. Equipment was installed on the customer’s premises to minimize any loss or damage to the documents. The text part of the documents, which were of varying age, quality, formats, weight and media were processed on Kodak i1420 document scanners with an A3 flat bed accessory. All drawings were processed on large format Contex scanners. The Kodak Capture Pro application was used for scanning while indexing was carried out by the QuickImage and ScanIndex applications, both developed by scanservice.

A total number of 4.4 million pages were digitized during this project.

Czech Statistical Office

2011 POPULATION and HOUSING CENSUS of the Czech Republic

Population and housing census is traditionally one of the most extensive statistical surveys globally. It collects valuable information that cannot be otherwise effectively obtained. The last census in the Czech Republic was held in the spring of 2011, with the decisive moment being midnight of March 25 2011.

The census was organized by the Czech Statistical Office.  scanservice participated as a supplier of IS scanning (including preparation, scanning, data extraction and validation) for the GSIT project – General supply of information technologies, under the direction of Hewlett Packard. Work on delivery of IS scanning was carried out from June 2010 to September 2011.

The first step included analysis of the scanning and data extraction systems, then links to other systems within the whole project and finally form optimization and testing for processing.

The system functionality was verified during a pilot phase on a sample of 8,000 test forms in the fall of 2010.

The processing was set up in a special work area that had to meet high security demands as the personal data of almost all inhabitants of the Czech Republic were being processed.

Seven high performance Kodak i750 scanners were used for the actual scanning, with daily volume reaching 350,000 forms.  In total, we processed approximately 13 million sheets of census forms, all in perfect quality that were required for further processing.

Data extraction and manual validation using the eFLOW 4.5 software from Top Image Systems followed.    

The quality of the processes and activities related to IS scanning (preparation of forms for processing, scanning, data extraction and validation) was managed in accordance with a binding GSIT Project Quality Manual.  The entire operation and the premises, including scanning and validation, were regularly inspected by a systematic, independent and documented process of external audits in accordance with ČSN EN ISO 9000:2006. There were no serious discrepancies or recommendations.  The quality of the processed data was evaluated with the help of measurable quality indicators, which are in accordance with the requirements and recommendations of the European Parliament and of the Council of the EU and the Czech Republic.

Statistical Office of the Slovak Republic

2011 POPULATION and HOUSING CENSUS of the SLOVAK REPUBLIC

As in other EU countries, the Slovak Republic Population and Housing census was conducted in 2011. It was one of the largest and most demanding statistical projects and provided a vast amount of valuable data that could not be otherwise collected. High quality extracted data was the key criterion for the Statistical Office. The data would be used on the national and international levels for at least 10 years. The census project already started in 2010, with the decisive moment being midnight of May 25 2011.  

The census was organized by the Statistical Office of the Slovak Republic. With IBM as the principal provider of IT services, scanservice was one of the main subcontractors for the entire solution.  

The first step included form optimization for automatic large-scale extraction, analysis of the scanning and data extraction systems as well as defining our requirements for regional branches of the Statistical Office. The forms were in 5 language mutations and included both the Latin (Slovak, Hungarian, Romanian), and the Cyrillic alphabets (Ukrainian and Ruthenian) with 52 questions.

The census forms were processed using five high-speed document Kodak i750 scanners while the eFlow 4.5 OCR system from Israel-based Top Image Systems was used for data recognition and validation. To increase the quality of extracted data and to streamline the entire process, scanservice developed SmartSearch, a custom module for the intelligent search of partially recognized words.

In total, we processed about 9.3 million sheets of census forms during a ten-week period.

A part of the solution supplied by scanservice, was the AKP application for the regional branches of the Statistical Office, which enabled employees to repair data discrepancies that arose during completion of the census forms.

Slovak Post

Implementation of solution for the processing of payment documents

The increasing demands on manual processing of payment documents and an attempt to streamline the entire workflow, led the Slovak Post in 2001 to proceed with the selection of an automated system. A widely focused survey was conducted in order to select a modern and viable solution that uses current technologies and replaces manual processing.

After the selection of possible solutions and the completion of validation tests, a solution offered by scanservice was selected. It is a generic document portal, in this case with a powerful tool – eFlow Integra, designed for the processing of structured documents. scanservice set up the system for the processing of payment documents of the Slovak post and finalized the system according to the customer’s needs using its own software products. High-performance KODAK production scanners were selected for the scanning, as they guarantee a long-term seamless operation and in particular, very high quality of scanned images.

From deployment in 2002, the whole system has been continuously upgraded (gradual replacement of scanners, in 2010 upgrade to eFlow v4, in 2015 upgrade to eFlow v5); in order to best meet the requirements of the operational staff of the Slovak post.

The system, which is currently in operation at three Slovak post workplaces uses the KODAK i5200, i1840, i830, i810 scanners and is built to handle a daily volume of 150 000 documents. The system flexibility also enabled the processing of commercial activities (Registered Mail) of external clients of the Slovak Post. In 2013, the SEPA payments and SEPA direct debit projects were successfully implemented under the eFlow system.

Czech Bar Association

Processing the voting results into the body of the Czech Bar Association

scanservice, as a subcontractor of Konica Minolta, participated in the “Processing voting results into the body of the Czech Bar Association” project.

The aim of the project was to process ballots cast in the election taking place during the 6th assembly of the Czech Bar Association in October 2013. The expected number of ballots to be processed before the vote was 10,000.

In the end, nearly 6,900 ballots were processed.  scanservice was tasked with digitization and data extraction from the ballots. A critical factor in the project was the maximum 4-hour processing time following acceptance of the urns.

Due to the limited processing time, five workstations equipped with high-performance document scanners Kodak i750 and 20 indexing stations were allocated for the actual digitization and checking the extracted data.

The data was extracted using the ABBYY Recognition Server system and subsequent checks for correct recognition were carried out by the operators in the ScanIndex system.

The results were delivered to the Chairman of the Electoral Commission in 3 hours and 45 minutes after accepting the urns.

Petition

Processing of petition forms for the Czech Republic presidential election in 2013

scanservice, a subcontractor of Hewlett Packard, provided processing of the petition forms for the Czech Republic presidential election in 2013.   

The project was subject to strict security requirements, with the preparation phase and actual processing being time sensitive.  

Proven scanning technologies from Kodak – the i750 scanner and the Kodak Capture Pro software were used for processing the forms. Indexing and validation were done using the ScanIndex application, developed by scanservice, using the ABBYY Recognition Server OCR software.  All operations related to the petition forms processing were recorded by the ScanLog application, also developed by scanservice.

In total, more than 90,000 petition forms have been scanned.

Building Authority Archive

The Building Authority Archive digitization for the Municipality of Prague 2

In January 2010, scanservice was selected under a public contract to be the supplier of the Building Authority Archive digitization for the Municipality of Prague 2. Digitization was performed at the customer’s premises to minimize the risk of loss or damage to the documents. The project’s main objective was to make the archive electronically accessible to the general public and to facilitate acquisition of building permit reference materials.

Digitization of newly created documents was carried out simultaneously while processing the archive. The text part of the documents, all of varying age, quality, formats, weight and media, were processed on Kodak i1420 document scanners with an A3 flat bed accessory while all drawings on large format Contex HD5450 scanner. The Kodak Capture Pro application was used for scanning and indexing.

The entire archive consisting of 1.6 million pages was digitized during the project.

Czech Post

Solution for Czech Post

In 1999, Czech Post, a state enterprise, announced a tender to supply reading equipment and evaluation software for automated processing of postal money orders and payment documents for Czech Post and Postal Savings Bank. The basic requirement was the best possible document scanning so that the evaluation system was able to recognize, with a high success rate, not only the reading zone, but also other information, including the address both printed and handwritten. The tender for system processing of about 150 million payment documents annually (money orders type A, B, C, D), was awarded to scanservice, as the only supplier of the entire technological solution. The solution included the most efficient Kodak document scanners and recognition software AFPS Pro from the Israel-based company Top Image Systems.

Czech Post continues to use this solution to this day. Over the past 15 years the scanners have been replaced with new models and the recognition software has been upgraded and currently operates under the name eFlow in version 4.5

In 2004, in connection with the adoption of Act No. 40/2004 Coll. on Public Procurement, we complemented the eFlow platform with the Central Address information system for disclosure of information as defined by this Act.

Beyond the scope of payment documents processing, the following additional tasks have been set:

  • 2010 – package tracking (internal tracking form to assess the workload of delivery zones)
  • 2014 – document processing for the DINO service (debt collection) – setup for a total of 13 different types of documents, delivery notes, request forms, correspondence, payment schedule etc.
  • 2015 – processing mail and return receipts from judges and bailiffs – this solution was installed in the Prague Payment Centre and offered more efficient processing (indexing employs the eFlow software) and using the ScanLog monitoring system allows users to find details about all operations via Web Interface

City Bank

BUSINESS PROCESS OUTSOURCING

Citi financial group is one of the largest global financial institutions. It was founded as City Bank of New York in 1812 and by 1895 it became one of the largest banks in the U.S. Citigroup Inc. operates in more than 160 countries around the world, employs almost 300 000 people and provides banking, credit, investment and other services to more than 200 million private and corporate clients. Citi has offered its service in the Czech Republic since 1991 as a branch of Citibank Europe plc.

The cooperation between citibank and scanservice began in the spring of 2008, when the bank decided to outsource the processing of credit card applications. A separate “citi” department was created at scanservice headquarters to meet strict security measures for processing applications. scanservice took over the entire business process outsourcing including communication with the bank’s branches.

Owing to the fact that the bank was satisfied with both the project’s progress and our ability to meet demanding deadlines, scanservice became the exclusive provider of scanning services. To process daily volumes, a permanent scanning workstation has been in operation at the bank’s head office since January 2009. Since 2008, the activities of the “citi” department have grown gradually with returned mail processing and digitization of other archives.

Credit card application processing takes place on high performance Kodak scanners, using Kodak Capture software. Information is extracted using the eFlow lntegra software. Processed documents, their status and location can be monitored via our own online tracking software ScanLog.

Processing time is set to a maximum of 24 hours from receiving the application. To maintain high quality processing, we continuously look for new ways of form optimization and we regularly evaluate error statistics.

Wüstenrot

Implementation of solutions for the capture of incoming documents

Wüstenrot has operated in the Czech market since 1993. Today it is an important financial group with an extensive trade network of financial advisors. In 2011 and 2012, it was named The Building and Loan Association of the Year. scanservice has worked previously with Wüstenrot on implementing the Digitization project for contractual documentation.

In 2011, scanservice delivered complete hardware and OCR solutions for the digitization of incoming documents for all Wüstenrot’s individual subjects. This project included processing approximately 150 different types of documents.  

Scanning is done using the Kodak Capture Pro application on four high-volume Panasonic scanners. The OCR system eFLOW Integra from TIS ensures the automatic extraction of structured forms while the document workflow is managed by QuickWareDemon from scanservice

The document digitization installation at Wüstenrot is fully functional. scanservice provides maintenance and required optimization as well as system modifications.

Český Slavík Mattoni

Processing votes for Český Slavík Mattoni

Since 2001, scanservice has regularly participated in processing the results of the most popular reader’s survey Český slavík Mattoni, organized by Musica Bohemica. 

ČESKÝ SLAVÍK MATTONI (www.ceskyslavik.cz) is a reader’s survey for the most popular male and female singers and music bands. Every year, the event attracts considerable attention from fans, readers, listeners, viewers, as well as singers, managers and music industry personalities. The announcement of the survey’s results is traditionally among the most watched television shows of the year.

To process the survey’s results, we employ software specifically developed for this project, as our role is not only to provide the final results, but also to prepare various statistics that offer the organizer an overview of the voting process. 

Stavební spořitelna České spořitelny (SSČS)

Implementation of solution for the Central Mail Register project

Stavební spořitelna České spořitelny (The Building Society of the Czech Savings Bank) is a reputable bank offering building savings and mortgages. scanservice has cooperated with Česká spořitelna in the past, on the Digitization of Corporate Banking Contracts archive and the Digitization of the Business Case archives through outsourcing projects.

scanservice offers effective OCR/ICR/OMR solutions using the eFlow Integra and eFlow Freedom systems from Israel-based Top Image Systems.

Between 2002 and 2011, scanservice implemented the following solutions:

  • 2002 – AFPS Pro OCR system for processing all forms for the Building Society
  • 2005 – AFPS Pro system upgrade to  eFlow Integra v3
  • 2011 – eFlow Integra system upgrade to v4.5
  • 2011 – eFlow Freedom solution v4.5 for the Central Mail Register project

Processes the data from all types of structured and clearly defined forms.

In 2011, scanservice and AiP Safe were selected by the Building Society for the Central Mail Register project. Our cooperation resulted in a beneficial and effective solution for the processing of all mail communication with clients of the Building Society.

KDJ Vysočina

Book scanner delivery for RDU of the Vysocina Region

In early 2012, scanservice participated in the delivery for public procurement of the Vysočina region “Digitization and storage” Reg. No. CZ.1.06/2.1.00/08.07161, under the Integrated Operational Programme (IOP). As part of the contract for the Regional Digitization Unit acquisition (RDU), was the delivery of a large-capacity robotic book scanner DL-mini-c, scanning software HMI and Page Improver software for processing and editing images to Havlíčkův Brod by Swiss manufacturer 4DigitalBooks. The scanner implementation included training the region’s staff by 4DigitalBooks technicians and delivery of technical and user documentation.

Basic technical parameters of supplied book scanner included:

  • Complete digitizing system with automatic page turner, linked with the book scanner camera. Pages are turned and scanned automatically, without operator assistance.
  • Weight 175 kg, dimensions 180 x (83/120) x 120 cm
  • Scanning surface up to A3 format
  • Scanned page size from A3 to A6 formats
  • Color modes: monochrome, grayscale 8bit, 24bit color
  • Resolution up to 600dpi in full color
  • Automatic deskew, centering, automatic deletion of shadows and fingerprints, image rotation
  • Two page scan separation
  • Automatic LED exposure

The main characteristics of the Page Improver software (scanned image processing and editing) included:

  • Sequential processing of document image series created during book digitization
  • The technical solution rests on finding the exact point that separates bookbinding from individual pages
  • Accurate detection of left and right page position and subsequent maintenance of appropriate advancement of other images, automatic deskew
  • Scanning parameters adjustment according to various originals, various adjustments of image quality with resolution up to 600dpi
  • Workflow support

The scanner can be used for all types of books, magazines and bound documents of various formats, age and paper quality. Since it maintains the integrity of the original, it is used mainly by archive and library staff of the Vysočina region.

The automotive industry

Digitization of transactional documents

Car manufacturing produces large volumes of tax documents and delivery notes that must be processed by their financial departments, mostly using the SAP ERP system. scanservice, in cooperation with Top Image System, delivered solutions for digitization of all incoming paper and electronic transactional documents and transfer of extracted data into SAP – eFLOW Invoice for SAP.

The built in control mechanisms of the selected solution support high productivity with a minimal error rate of extracted data, while all data is verified against master data maintained by the company. All information concerning the invoice processing is recorded into our own ScanLog tracking system, enabling you to instantly establish when the invoice was received, who processed it and what state of processing it is currently in.

The approval process is fully electronic, executed outside the SAP solution, fast, effective and always provides the option of backtracking. This results in a much faster invoice approval process than ever before. 

The main benefits of the eFLOW Invoice SAP solution are:

  • High level of automated processing
  • Shorter time required for invoice posting
  • Processing transparency
  • Prevention of invoice loss
  • The approval workflow outside the SAP environment resulting in license cost savings

Delivered technologies:

  • Document scanners Kodak, including the Kodak Capture Pro scanning application
  • eFLOW Invoice for SAP, including the Maxflow and Maxpost extensions.
  • The ScanLog tracking system

Jewish Museum in Prague

The Jewish Museum in Prague archive digitization

The Jewish Museum in Prague manages the library and archival collections related to Judaism, Jews and their history in Bohemia and Moravia.

The Jewish Museum Prague archive digitization was implemented in 2010. The archive contained paper documents, negatives and photographs. In light of their high historical value, it was paramount to ensure the most gentle handling and processing. 

Processing of most of the documents was done using Kodak i1220 scanners with flat bed accessory and the Kodak Capture software.

Nikon Super CoolScan scanners were used for scanning negatives and photographs.

During this project, scanservice digitized 210,000 pages of documents and 10,000 negatives from the archive. The digitized documentation is available on the Jewish Museum’s website and in online catalogs.